Keller Williams

Executive Assistant

Location

Austin, TX

Type

Full Time

What you’ll be called: Executive Assistant

Who are we looking for?

Our ideal Executive Assistant, you are a consummate professional passionate about efficiency, details and discretion. You are intelligent, highly organized and capable of solving problems calmly and swiftly. You a have an elevated sense of urgency and take pride in your level of commitment and personal dedication.

What will you do?

In this role, you will provide administrative support to two energetic, high-level executives who operate at an exciting pace. You’ll perform operational functions for the department, including, but not limited to: calendar and communications management for executives and acting as a liaison and spokesperson for the department to clients and customers, both internal and external. We’re looking for someone who is resourceful, a clear communicator and self-managed.

Essential Duties and Responsibilities:

  • Master department database system, Infusionsoft, to create reports and ensure updated and accurate data.
  • Maintain company website, keeping all events up to date.
  • Onboarding new clients and coaches to MAPS Business Training.
  • Reconcile company AMEX monthly.
  • Manage highly complex calendars, including the scheduling of conference calls and meetings across multiple time zones.
  • Resolve scheduling changes or conflicts, demonstrating a high sense of urgency and an understanding of which commitments should take highest priority.
  • Communicate via phone and email on executives’ behalf, managing communication with internal employees as well as external contacts (clients, investors, corporate partners, etc.). Return all messages within 24 hours or less.
  • Coordinate complex travel arrangements; create travel itinerary and informational packet for each trip.
  • Provide personal support as needed, including picking up lunch and small errands, as well as coordinating personal travel.
  • Participate in executive meetings as requested.
  • Lead special projects by delegating tasks to internal teams, establishing deadlines and holding all parties accountable.
  • Handle requests from executives outside of business hours, including nights and weekends.
  • Some travel required.

Knowledge/Skills: 

  • Must be able to work in a fast-paced environment with demonstrated ability to appropriately prioritize and complete project quickly and independently.
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments.
  • Experience managing projects and being held accountable for results.
  • Possession of strong organizational skills—a passion for getting things done quickly and correctly.
  • Must have very strong working knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Infusionsoft, MSWord, Excel, Access, PowerPoint).
  • High attention to detail in composing, typing and proofing materials.
  • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Must be able to interact and communicate with individuals at all levels of social and business strata.

Who are we?

Keller Williams Realty Inc. is the largest real estate company by agent count across the globe. Founded in 1983, we pride ourselves on a unique, agent-centric culture emphasizing a profit sharing system which rewards our associates as stakeholders and partners. Keller Williams Realty International (KWRI), is the company’s corporate headquarters located in Austin, Texas. Here, through a focus on cutting edge technology, education, and products and services, we support our agents and associates to create careers worth having, businesses worth owning, lives worth living, experiences worth giving and legacies worth leaving. In this way we fulfill our vision to be the real estate company of choice.

MAPS Business Training is a division of the Keller Williams’ training family, now the #1 training company in the world. MAPS Business Training is dedicated to bringing the same success-founded business models and systems responsible for KW’s domination to business and sales leaders from every industry around the world. Through powerful coaching and award-winning programs, MAPS Business Training is changing the way business owners grow their businesses and transforming the lives of growth-minded people around the world.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website: www.lifeatkwri.com

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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Company Website: www.lifeatkwri.com